Now Hiring: Executive Assistant

N Street Village

Job Description:

The Executive Assistant leads and directs the administrative needs of the Executive Director. Responsibilities require advanced level of MS Office, internet research, and project management skills. The Executive Assistant will attend meetings with the Executive Director (ED) and must demonstrate excellent communication skills, discretion and judgment as he/she will represent the ED with Village staff, donors and stakeholders.

Personally represent the Executive Director (ED) by welcoming visitors, answering calls, attending meetings, reviewing correspondence, answering questions, and managing appointments.

Manage the ED’s schedule and tasks with careful attention to priorities.

Enhance the ED’s effectiveness by providing project coordination and ensuring completion of deliverables in a timely manner.

Organize and manage meetings as requested; schedule and coordinate dates and times, attendance, agendas; take minutes and provide administrative support and follow-up on matters arising from meetings.

Conserve the ED’s time by drafting communications, creating and distributing documents, analyzing information, and initiating and managing communications

Organize all aspects of Board of Directors meetings and member relations.

Produce high quality information as needed and requested through research, materials review and written and/or oral presentation.

Organize and manage the ED’s documents and files.

Other tasks as assigned.

Job Requirements:

At least five years’ experience at a senior administrative assistant level.

Have an interest in and concern for the social mission of N Street Village.

Excellent ability to make and maintain respectful and cheerful rapport with client, co-workers, Board of Directors and stakeholders from diverse backgrounds.

Values commensurate with an interfaith community committed to providing hospitality and inclusive services without regard to race, religion, physical or mental ability, sexual orientation, gender identity and any other group.

Skills:

Demonstrated capacity to create and maintain organizational systems to manage multiple assignments and projects simultaneously.

Excellent oral and written communication skills.

Consistently professional and positive demeanor.

Proven accuracy and attention to detail in all work products.

Strong cultural competence, demonstrated by dependably respectful and considerate interactions and communications within a diverse community.

Mature abilities in developing interpersonal relationships, maintaining appropriate boundaries, problem-solving, and conflict resolution.

Capacity to maintain strict confidentiality.

Strong proficiency in MS Office suite.

Ability to work independently and take a leadership role when appropriate.

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